Facilities Business Coordinator & Rental Property Manager

Position Information

Position Information

Job Posting Number S00555
Position Title Facilities Business Coordinator & Rental Property Manager
Department Construction Services-1115
Job Category Staff Posting
Position Type
Position Details

Reporting to the Facilities Business Manager, the Facilities Business Coordinator and Rental Properties Manager is responsible for supporting the safe, sustainable, and efficient planning, operation and maintenance of buildings of the Wesleyan University campus, comprised of almost 3 million square feet of academic, administrative, athletic and residential space in approximately 300 buildings.

Responsibilities include:

Property management for a portfolio of 120 rental housing units including: showing available faculty and staff units to new hires, preparing annual leases, assessing/forecasting fair market rental rates, issuing keys, liaison with existing and potential renters, administer purchase and sales of University properties, and planning for repairs and renovations to rental property units.

Liaison with Residential Life staff that administer graduate housing services.

Supplements the coordination efforts of multiple managers by assisting with any project required deliverables including but not limited to inspecting field conditions, preparing scope of service documents, scheduling meetings, preparing, distributing, and filing agendas and minutes and updating the departmental web page. Prepare weekly, monthly and annual reports on projects including, but not limited to volume, progress, cost, and scheduling.

Provides cost accounting, scheduling, audits/close outs, and administrative support for repairs, renovations, new construction, major maintenance, and rental property and relocation projects from inception through completion.

Maintains project documentation including: reviewing, recording and verifying consultant/contractor invoices for accuracy, contractual terms and funds available prior to obtaining appropriate approval levels for payment.

Conducts facility inspections, including but not limited to the opening and closing of student housing which includes photographing conditions.

Ensures that all campus buildings and grounds are maintained to the highest achievable standards by proactively resolving or reporting items requiring maintenance or repair for all shops.

Responds to emergency calls when needed after hours, on weekends and holidays.

Performs all other duties as required.

Work schedule is typically Monday – Friday, 8:00 am to 4:30 p.m.

Minimum Qualifications

High school graduate and 5 years’ work experience supporting a facilities management organization or an equivalent combination of education, training and experience.

Working knowledge of local, state and national building codes including fire codes.

Demonstrated ability to read and interpret specifications and blueprints.

Working knowledge of project record keeping and cost accounting with the ability to track multiple disbursements.

Excellent organizational skills and the ability to excel in a fast-paced, team-oriented environment.

Effective communication skills.

Ability to administer customer service and resolve conflicts in a professional manner.

Desktop computer skills including the demonstrated proficiency in the use of MS Word, MS Excel including pivot tables, reporting and manipulation of large data sets and graphing, MS PowerPoint, internet, e-mail and maintenance management systems.

Valid State of Connecticut driver’s license.

Preferred Qualifications

Bachelor’s Degree in Business Administration or a Construction Related field such as Engineering or Architecture.
Connecticut Real Estate License.
3 years working in construction administration or property management for a large portfolio of buildings. Proficiency in project cost accounting, scheduling and space management software including but not limited to MS Project, Wesleyan Financial System (PeopleSoft), AutoCAD and ArcGIS is desirable.

Management Competencies Not Applicable
Competencies Business acumen, Customer focus, Functional/technical skills, Oral communications, Organizational skills, Project management, Respects diversity, Commitment to sustainability
Special Instructions to Applicants
Additional Information

Any and all offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening to the satisfaction of Wesleyan University

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please tell us how you specifically heard about this position? ( e.g CareerBuilder, LinkedIn, Higher Ed, InsideHigher Ed, CT.Jobs etc.)

    (Open Ended Question)

Optional & Required Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents