Administrative Assistant III-Feminist, Gender, Sexuality Studies/Science & Society Program(.75 FTE)

Position Information

Position Information

Job Posting Number S00563
Position Title Administrative Assistant III-Feminist, Gender, Sexuality Studies/Science & Society Program(.75 FTE)
Department Feminist, Gender, and Sexuality Studies-1070
Job Category Staff Posting
Position Type Part-Time
Position Details

Posted on February 14, 2018

Reporting to the chairs of the Feminist, Gender and Sexuality Studies and Science and Society programs, the administrative assistant is responsible for providing administrative and secretarial support to the programs.

Assist with the preparation of reports and grant proposals; write correspondence and memorandums; create flyers, brochures, newsletters, etc.

Maintain confidential files for faculty, departments, and programs.

Provide support for faculty searches, tenure and promotion cases, external reviews, colloquia and special projects as needed.

Perform a variety of administrative and secretarial services: maintain databases and generate reports and mailing lists, maintain calendars and organize meetings, manage office correspondence and procedures, and greet and work with students, faculty, visitors and other constituencies

Assist with the coordination and logistics for all program events (e.g., speakers and lecture series) to include scheduling, publicity, room reservations, travel and catering arrangements.

Manage/reconcile program pcard; process payroll, A/P vouchers, travel reimbursements and other financial transactions as needed.

Assist in compiling course offerings using the Curriculum Development System; liaison with departmental staff to manage cross-listings; edit material for course catalog and university publications.

Assign advisors to student majors, update and maintain confidential student records.

Update and maintain website.
Oversee student workers.
Perform other duties as assigned.

This position is in the secretarial/clerical bargaining unit. This position works 34 hours per week during the majority of the academic year (40 weeks) and reduced hours during off-peak periods. This position has 8 weeks of unpaid leave during the summer.

Minimum Qualifications

Associate Degree and four years related experience. Related experience and training may be substituted for educational requirement.

Demonstrated attention to detail.

Demonstrated expertise in Word, Excel and Email.

Previous experience using webpage management applications.

Proven ability to manage multiple tasks.

Preferred Qualifications

Experience in higher education environment. Previous budget management experience.

Management Competencies Not Applicable
Competencies Action oriented, Customer focus, Functional/technical skills, Organizational skills, Respects diversity, Commitment to sustainability
Special Instructions to Applicants
Additional Information

Any and all offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening to the satisfaction of Wesleyan University.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have experience with fiscal management? If yes, please describe the scope and the financial systems that you have used.

    (Open Ended Question)

  2. * Do you have experience with event management. If yes please describe the kind of events you have managed.

    (Open Ended Question)

  3. * Please describe your experience with word and excel and some of the complex features you have used.

    (Open Ended Question)

  4. * Please tell us how you specifically heard about this position? ( e.g CareerBuilder, LinkedIn, Higher Ed, InsideHigher Ed, CT.Jobs etc.)

    (Open Ended Question)

Optional & Required Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents